Revised Forms:
The Housing and Economic Recovery Act (“HERA”) of 2008 requires the Department to annually report certain information to the U.S. Department of Housing and Urban Development (“HUD”). One of the required data points is the race of each household member. The race categories of Asian and Native Hawaiian/Other Pacific Islander have expanded to include subcategories. The Texas Department of Housing and Community Affairs’ (the “Department”) Income Certification and Annual Eligibility Certification forms have been updated to capture this data. Please discard any previous versions of the Tenant Income Certification and Annual Eligibility Certification forms and implement the use of the new forms that include a revised date of Dec. 1, 2016 located at: www.tdhca.state.tx.us/pmcomp/forms.htm. Please note the new forms provide household members the ability to identify up to five (5) different race categories.  

Changes to Reporting:
Also related to the Department’s requirement to report to HUD, the Unit Screen in the Compliance Monitoring and Tracking System (“CMTS”) will be modified so that information about each tenant can be entered into CMTS, instead of the current method of entering aggregate information in the Household Composition section. Those changes will be implemented in CMTS by the evening of Jan. 2, 2017. The system will be unavailable on Jan. 1-2, 2017.

For those properties that upload unit data directly from their property management systems: The current UsrRemote web services interface to CMTS will be shut down and permanently retired at 6 p.m. on Dec. 30, 2016. TDHCA is currently working with the three property management software vendors that include UsrRemote capabilities in their systems on a new unit and tenant data upload feature named CMTS Unit Upload that will replace UsrRemote. CMTS Unit Upload will be available for vendor testing by Feb. 1, 2017, and we have requested that the vendors implement the ability to use the feature in their systems by April 1, 2017.

These CMTS changes will require owners and managers to enter or upload tenant-level data for every unit of every property. The Department is required to submit our report to HUD in September 2017. We are requesting that owners complete the data entry between the months of January and April 2017 through the submission of Part B of the Annual Owner’s Compliance Report that will be due April 30, 2017.

Please contact Director of Multifamily Compliance Stephanie Naquin at [email protected] with questions.